Helping UK MSPs with backup & data protection
Contact us 0345 258 1500 Partner Portal Support Portal

MailHive Email Archiving

Secure email archiving and compliance retention with fast search, legal hold and long-term protection for Microsoft 365 and on-premises mail systems.

Talk to an expert All services
Datasheet UK data centres Trust & Security
Create recurring revenue through managed compliance services
Reduce pressure on production mailboxes and retention policies
Rapid search and retrieval of historical emails
Support regulatory and legal retention requirements

Overview

What the service does and how it fits into a customer-ready data protection strategy.

What it does

MailHive Archiving helps organisations retain, search and recover historical email communications through a secure, centrally managed archive platform.

Designed for compliance, governance and operational resilience, the service automatically captures email communications and stores them independently of the production mail system. This ensures important emails remain accessible even if they are deleted, altered or no longer available within Microsoft 365 or Exchange.

Fast full-text search capabilities allow administrators and authorised users to quickly locate emails and attachments for audits, legal requests, customer enquiries or internal investigations. Combined with configurable retention policies and secure long-term storage, MailHive Archiving provides a reliable way to protect business communications while simplifying compliance and information management.
How it’s sold
Per-mailbox licensing with flexible retention periods and managed service options.

Key features

Practical capabilities you can point to in proposals, onboarding and renewals.

Automated journal-based email capture
Fast full-text search and retrieval
Legal hold and eDiscovery support
Immutable retention policies
Microsoft 365 and Exchange compatibility
User self-service archive access

Benefits for MSPs

Outcomes that matter: easier delivery, fewer escalations, and better customer retention.

Create recurring revenue through managed compliance services
Reduce pressure on production mailboxes and retention policies
Rapid search and retrieval of historical emails
Support regulatory and legal retention requirements
Simple per-mailbox licensing model
Bundle with email security and backup services

Implementation

What it’s typically used for and what’s needed to get started.

Typical use cases

  • Compliance and regulatory retention
  • Legal discovery requests
  • Leaver mailbox preservation
  • Long-term email retention
  • Mailbox storage reduction
  • Historical email search and recovery

What you’ll need

  • Access to the email platform
  • Journal or mailbox capture configuration
  • Defined retention requirements
  • Administrator account access
  • User provisioning requirements
  • Internet connectivity for archive access

FAQs

Common questions MSPs and end customers ask during evaluation and onboarding.

Email archiving provides long-term retention, legal hold, audit capabilities and rapid search functionality beyond standard mailbox storage and deletion policies.

Yes. MailHive provides fast full-text search across archived messages and attachments, helping users and administrators locate emails in seconds.

No. Archiving and backup serve different purposes. Archiving focuses on retention, search and compliance, while backup provides recovery from accidental deletion, corruption or ransomware incidents.

Yes. Users can search and retrieve their archived emails through secure self-service access without requiring administrator intervention.

Yes. Archived messages are stored with retention controls designed to prevent modification or deletion during the configured retention period.

MailHive supports Microsoft 365, Exchange and a wide range of SMTP-compatible email platforms.

Why Vitanium

A partner you can rely on — with UK-only hosting, security-led delivery, and engineers who understand backup.

UK-hosted archive platform
Audit and compliance-friendly service
Portal access for administrators and users
Expert onboarding and migration assistance
Support for Microsoft 365 environments
UK-based technical support

Next steps

Get pricing, a customer-ready summary, and a technical walkthrough with an engineer.

Talk to an expert Download datasheet